AMIA Pitch IT Competition 2018 Program Official Rules
NO PURCHASE NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.
INTERNET ACCESS, A VALID EMAIL ADDRESS, AND A VALID PAYPAL ACCOUNT ARE REQUIRED.
AS MORE FULLY DESCRIBED BELOW, EACH FINALIST (DEFINED BELOW) MAY BE REQUIRED TO COMPLETE AND RETURN REQUIRED DOCUMENTS WITHIN 48 HOURS OR FINALIST MAY BE DISQUALIFIED AT SPONSOR’S (DEFINED BELOW) SOLE DISCRETION.
BY SUBMITTING AN APPLICATION (DEFINED BELOW), YOU AGREE TO THESE OFFICIAL RULES (DEFINED BELOW), WHICH ARE A CONTRACT, SO READ THEM CAREFULLY BEFORE SUBMITTING AN ENTRY. WITHOUT LIMITATION, THIS CONTRACT INCLUDES INDEMNITIES TO THE SPONSOR FROM YOU, ARBITRATION, A CLASS-ACTION WAIVER, AND A LIMITATION OF YOUR RIGHTS AND REMEDIES.
By submitting an Entry to the “MedStartr Challenge” (“Program”) sponsored by American Medical Informatics Association, Inc.; MedStartr Venture Partners, LLC.; and LOF, LLC. (“Sponsors”) you are agreeing to be bound by these legal terms (the “Official Rules”). MedStartr, Inc. (“Administrator”) is the official timekeeper and administrator for the Program.
“Program Period”: Sep. 7th, 2018 – Nov. 5th, 2018
Begins: Sep. 7th, 2018, at 12:00:00 a.m. Eastern Time (“ET”)
Ends: Oct. 5th, 2018, at 11:59:59 p.m. ET
"Crowd Challenge Period"
Begins: Sep. 7th, 2018, at 12:00:00 a.m. ET
Ends: Nov. 7th, 2018, at 11:59:59 p.m. ET
Oct 19, 2018
AMIA National Conference #AMIA2018 Challenge Finals Pitch
Nov. 5th, 2018
Nov. 5th, 2018
ELIGIBILITY: AMIA Pitch IT Competition 2018(the “Promotion”) is open only to individuals who are legal residents of 50 United States or District of Columbia, 18 or older or at least the age of majority in their state/jurisdiction of primary residence, never convicted of a felony or crime of moral turpitude. Persons in any of the following categories are not eligible to participate or win a prize: (a) persons who are employees or agents of Sponsors, Administrator, Intelligent Medical Objects, Inc. (“IMO”), or LOF, LLC as well as their respective parent companies, affiliates, divisions, subsidiaries, assigns, licensees, sublicensees, agents and representatives of any of the above organizations (collectively, the “Contest Entities”); (b) individuals engaged in the development of, the production or distribution of materials for, or the implementation of this Promotion; (c) any person or entity supplying services or prizes in connection with this Promotion; or (d) employees of, persons in the immediate family of, or persons living in the same household as any person in any of the preceding categories. Subject to all applicable federal, state, and local laws and regulations. Void where prohibited. Participation constitutes Participant’s full and unconditional agreement to these Official Rules and Contest Entities’ decisions, which are final and binding in all matters related to the Promotion. Winning a prize is contingent upon fulfilling all requirements set forth herein. Participant (defined below) must not be under any legal or contractual obligation that would prohibit its participation in this Program as described in these Official Rules. If participating in this Program would result in a violation by Participant of any law applicable to it or any agreement to which it is a party, such Participant is ineligible. As a condition of participating, each Participant agrees to provide documentation or other proof of his/her/its eligibility as requested and within the timeframe requested in Sponsors’ sole discretion.
HOW TO PARTICIPATE: To participate in the Program, visit the Program website located at http://www.medstartr.com/multichallenge-project/step/about_you?challenge=23 (the “Application Website”), complete all areas of the official application form (“Application Form”) and submit your completed application (“Application”). Each Entry must be in English and received during the Application Period set forth above. Submitting Applications early is strongly encouraged. Those who apply late during the Applications Period may have a shorter timeframe to participate in the Crowd Challenge (defined below), which could potentially lessen the Metrics (partially defined below) score and affect your chances of moving on to the Phase I judging. Each Entry must follow the Entry Requirements (as defined in the Warranties section below), and represent a solution that is relevant in the following topic areas:
Administrative Burden, Care Coordination, Chronic Disease Management, Clinical Decision Support, Clinical Studies & Clinical Trial Recruitment, Cloud Services, Connected Devices, Cybersecurity, Data Analytics/Big Data, Genomics, Health Disparities, Interoperability, IoT, Machine Learning/AI, Manufacturing and Supply Chain, Medication Adherence, mHealth or Mobile Technologies, New Care Delivery Models, Oncology, Opioid Abuse Support and Prevention, Patient Access, Patient Engagement, Patient Generated Data, Patient Monitoring, Public Health, Rare and Orphan Diseases, Revenue Cycle Management, Social Networking, Telehealth, Transitions of Care, Public Health, or "Other" defined as any solution that helps patients, caregivers, payers or institutions get, give, or manage better care through the effective application of informatics or health information technologies.
REQUIREMENTS: The Application and/or the Pitch (collectively or individually, an “Entry”) must be the property of the Participant. Any person(s) featured in the Entry must have provided Participant with their express permission to be so featured in connection with the Promotion and otherwise as set forth in these Official Rules. Any Entry that, in Contest Entities’ sole and absolute discretion, (i) is obscene, profane, lewd or defamatory; (ii) violates or infringes (or may infringe) any intellectual property or proprietary right of any person living or deceased (including but not limited to rights of privacy or publicity or portrayal in a false light) or entity; (iii) does not meet the requirements outlined in these Official Rules; or (v) is otherwise objectionable, will not be considered and may disqualify the Entry. Any Entry deemed inappropriate or unsuitable, in Contest Entities’ sole and absolute discretion, will be disqualified. BY ENTERING, THE PARTICIPANT UNDERSTANDS THAT HIS/HER ENTRY MAY BE POSTED PUBLICLY INCLUDING ONLINE, AND MAY BE VIEWED BY MEMBERS OF THE GENERAL PUBLIC. Contest Entities have the sole and absolute discretion to determine whether an Entry qualifies. Entries must be in keeping with Contest Entities’ images and may not be offensive, obscene, profane, lewd or defamatory as determined by Contest Entities in their sole and absolute discretion. In such an event, the Entry will be disqualified from the Promotion. Normal Internet access, usage and/or mobile charges imposed by Participant’s online or mobile service provider may apply.
Each Application also must include your contact information, company name, and description of the problem it is trying to solve, and the capabilities and functionality of the proposed solution according to the instructions posted on the Application Website.
To participate, all content and information requested in the fields marked with an asterisk (*) in the Application Form must be completed and any and all other content and information otherwise specified or requested by Contest Entities must be provided. Each Entry also should state, if applicable, whether you have already filed a patent application or received a patent on any part of what is described in your Entry. You also are required to answer a series of questions in the Application Form and submit diagrams or images in each section. All Participants must register with PayPal.com and provide a valid PayPal ID for receipt of funds raised during the Crowd Challenge.
You may enter individually or as a member of an eligible organization. Multiple individuals or entities may collaborate as a team (“Team”). There will be a place on the Application Form to list Team members, but a single individual must serve as an official representative for each Team (“Team Leader”). Multiple Applications from an individual and entity are allowed provided each Application is separate and distinct project. Each individual, entity or Team is referred to as a “Participant” in these Official Rules.
Once you submit an Entry, you are prohibited from making any changes or alterations to it. No substitutions or new versions of an Entry will be accepted under any circumstances once an Entry is submitted for consideration.
INTELLECTUAL PROPERTY RIGHTS: Any Participant who incorporates any intellectual property or material owned by a third party into his or her Entry does so at his or her own risk. If Sponsors are duly notified that any element of a Participant’s Entry infringes upon the rights of another person and/or receives a legally valid request to remove the affected Entry because of such infringement, such Entry may be removed from public posting and/or disqualified from the Promotion, as Contest Entities may determine in their sole and absolute discretion. Further, no Participant will be eligible to receive a prize (as described below) unless Sponsors determine, in their sole and absolute discretion that such Participant’s Entry has been or can be sufficiently cleared for legal purposes.
Contest Entities make no claim to ownership of your Entry or any ownership in intellectual property that it may contain. You are not granting Sponsors or Administrator any rights to any patents or pending patent applications related to the technology and/or innovations described in your Entry. By submitting an Entry, you hereby grant Contest Entities certain limited rights as set forth in these Official Rules.
YOU AFFIRM THAT YOU UNDERSTAND THAT YOUR ENTRY MAY GO LIVE TO THE PUBLIC AND UNDERSTAND THE IMPACT THIS MAY HAVE ON YOUR INTELLECTUAL PROPERTY PROTECTION STATUS IF NOT ADEQUATELY PROTECTED. THE CONTEST ENTITIES ARE NOT RESPONSIBLE FOR THE PROTECTION OF YOUR INTELLECTUAL PROPERTY.
You agree that nothing in these Official Rules grants you a right or license to use the Contest Entities’ name(s) or any Contest Entities trademarks or service marks.
SECURITIES ACKNOWLEDGEMENT: Participant understands that the announcement, solicitation and/or acceptance of any investment in Participant’s business or any equity interests thereto of any kind from one or more of the investors or any other person may be a securities offering and/or a sale of securities governed by federal, state and other securities laws, and Participant agrees to comply with any and all applicable securities laws in connection therewith, including but not limited to laws governing the offer and sale of securities. Participant also understands that it is Participant’s sole responsibility to comply with such securities laws, that Contest Entities will not be providing participants with any advice or assistance of counsel in that regard. In addition, each Participant acknowledges and agrees that the Contest Entities will not be acting on behalf of any participants, either directly or indirectly, as an agent, broker or finder, in connection with the offer or sale of any securities and that the Contest Entities will not have any liability for Participant’s failure to comply with such securities laws.
CONFIDENTIAL INFORMATION: The Contest Entities do not wish to receive or hold any submitted materials “in confidence” and accordingly it is agreed that, with respect to your Entry, no confidential relationship or obligation of secrecy are established between the Contest Entities and you, the company you represent when submitting an Entry, or the owner of any part of your Entry.
WARRANTIES: By participating in the Program and submitting an Entry, you represent and warrant that all information you enter on the Application Website and Program Crowdfunding Page is true and complete to the best of your knowledge, that you have the right and authority to submit an Entry on your own behalf or on behalf of the entity or Team that you specify within the Application, and that your Entry conforms with the following requirements (“Entry Requirements”):
(a) is your own original work, or is used by permission with full and proper credit given within your Entry; modification of an existing work does not qualify as different or original;
(b) does not contain confidential information or trade secrets (yours or anyone else’s);
(c) does not violate or infringe upon the patent rights, industrial design rights, copyrights, trademarks, rights of privacy, publicity or other intellectual property or other rights of any person or entity (living or deceased);
(d) does not contain malicious code, such as viruses, timebombs, cancelbots, worms, Trojan horses or other potentially harmful programs or other material or information;
(e) does not, will not, and will not encourage others to violate any applicable law, statute, ordinance, rule or regulation;
(f) does not trigger any reporting or royalty obligation to any third party; .
(g) is in English;
(h) does not include information or content that is false, fraudulent, deceptive, or misleading;
(i) does not include trademarks, logos, packaging or copyrighted material not owned by you or used without permission (such as third-party packaging or company names or brand names);
(j) does not create or imply any improper association between Contest Entities and any individual, entity, or anyone else or his, her, or its products or services;
(k) does not suggest, depict, or describe any inappropriate or unlawful behavior or use of Contest Entities’ or any other products or services;
(l) does not disparage any person or party, including Contest Entities or anyone affiliated with the Program and administration of this Program;
(m) does not contain text that is inappropriate, indecent, obscene, hateful, tortious, defamatory, threatening, disparaging, unlawfully harassing, slanderous or libelous, as determined solely by Sponsors and/or the Judges;
(n) does not contain content that is sexually explicit or suggestive, derogatory, profane, inappropriate or pornographic, promotes alcohol, contains alcoholic beverages, promotes illicit drugs, or promotes any activities that may appear unsafe or dangerous, as determined solely by Sponsors and/or the Judges;
(o) must be suitable for presentation in a public forum;
(p) does not promote any particular political agenda or message (other than patient empowerment) or endorse any form of hate or hate group;
(q) does not communicate messages or images inconsistent with the positive images and/or good will to which Contest Entities wish to associate;
(r) does not contain personally identifiable information about you or any other person, such as last name, address, phone number or any contact information (except for your personal information you are required to provide in the Application form for Application in accordance with these Official Rules);
(s) You agree that your participation in the Program and agreement to these Official Rules and Contest Entities’ display and use of your Entry will not violate any agreement to which you are a signatory or party; and
(t) You agree to indemnify the Contest Entities against any and all claims from any third party for any use or reuse by any Contest Entity of the Entry in accordance with the rights granted the Contest Entities in these Official Rules.
By participating in or attempting to participate in the Program, you agree that your Entry conforms to the Entry Requirements and that Sponsors, in their sole discretion, may disqualify any Entry from the Program if it believes, in its sole discretion, that the Entry fails to conform to the Entry Requirements in any way. Sponsors reserve the right, in its sole discretion, to disqualify an Entry along with those who submitted it, and/or cease or refrain from displaying or publishing any Entry if it includes any content which, in Sponsors', the Contest Entities’ or the Judges’ opinion, does not meet these Entry Requirements, is inappropriate, objectionable or unsuitable for publication in connection with this Program, or is not in keeping with Contest Entities’ image, or is in violation of these Official Rules in any way.
By entering this Program, Participants agree to maintain his/her/its behavior online and otherwise in accordance with all applicable laws and generally accepted social practices in connection with participation in any Program- or Prize-related activity. Participants understand and agree that Contest Entities have the right, in each of their sole discretion, to disqualify and remove the Participants from any activity at any time if the Participant’s behavior at any point is uncooperative, disruptive, or may or does cause damage to person, property, or the reputation of Contest Entities or otherwise violates the policies of the Contest Entities or provider of any event, activity, or travel, and in such a case, the Participant will be solely responsible for any and all related expenses.
PROGRAM PHASES, METRICS AND JUDGING CRITERIA
Crowd Challenge Showcase
Sponsors may reject/disqualify (in its sole discretion) any Application that is incomplete and/or does not conform to these Official Rules. Each valid Application will be placed in the Sponsors' crowd challenge showcase (“Crowd Challenge”) page which will be located on Administrator’s crowdfunding platform at www.medstartr.com (“Program Crowdfunding Page”) for public feedback and funding (“Crowd Challenge Participants”). All valid Applications will be made public. Placement onto the Administrator’s website does not constitute endorsement by Contest Entities of the Application or the content or ideas therein.
As more fully described below, within the last few weeks of the Crowd Challenge Period, leaders will be determined based upon the highest score in the proprietary MedStartr Crowd Metrics which are based upon over 120 different criteria. These metrics are treated as a trade secret and are not made available to the public under any circumstances. By entering this contest you waive all rights to review the MedStartr Crowd Metrics. In addition to Crowd Metrics, expert judges will also score the top projects to select the teams to present on stage to compete for the prizes. Together these data sets are used to determine finalists.
Crowd Challenge Scoring Metrics
The Crowd Challenge will take place on the Program Crowdfunding Page, where all of the general terms and conditions of Administrator’s crowdfunding platform will apply. Leaders will be selected based on the highest scores on Administrator’s proprietary and confidential crowd metrics that capture different types of data (“Metrics”). The Metrics are a computer/mathematical formula that is applied to all Applications equally. An indication of the Metrics is visible on the Program Crowdfunding Page, but not all aspects are visible to the public. The Metrics include the following observable actions:
(a) “Instant Feedback” reviews and comments posted on project pages;
(b) Activity with the Crowd Challenge Showcase engagement features (e.g., Likes, Follows, Tries, Adopts, and interest in Pilots, Partnerships, Mentorship, and Investor interest) for each Entry;
(c) Validated adoptions, pilots and partnerships by credentialed community members and partners;
(d) The dollar amount of crowdfunding through site (note family, friends, and employee funding restriction below); and
(e) Observable social media activity and behavioral metrics
(f) Other data not disclosed and treated as a trade secret.
Full crowd metrics will not be made available to Participants. MedStartr Crowd Metrics are proprietary and not available under any circumstances.
All submitted feedback and engagement on the Program Crowdfunding Page will be made available to all Participants unless expressly requested by reviewer to remain private.
Participant may be disqualified (in Sponsors' sole discretion), if more than 30% of engagement clicks and funds raised through crowdfunding during the Crowd Challenge Period comes from the Participant, Team members, or friends, family members, or employees of the Participant and Team members (“Interested Parties”). Interested Parties include friends, family members and employees of each individual Team member, and the friends and family members of any employee of any entity Participant. Sponsors will determine in its sole discretion whether a party is an Interested Party.
All decisions of the Sponsors are final.
Judging During Phase I
The top five (5) to twenty-five (25) Applications with the highest scores on the Metrics will be reviewed by a panel of individuals selected in Sponsors' sole discretion, but may include patients, providers, hospital leaders, investors, and Sponsors representatives (“Judges”). The Sponsors will use the Judges’ scores to determine the top three (3) to five (5) Participants and select those as finalists (“Finalist(s)”).
Judges will assign between one and five points for each of the following criteria (“Criteria”) and these scores will be averaged:
1. Potential Impact of Innovation – The potential for the solution presented in the Entry to have a large and significant impact on care, treatment, or prevention.
2. Feasibility – The likelihood that the solution presented in the Entry will provide benefit for patients and care givers.
3. Innovativeness – The distinguishing features, concept, or technology that differentiates the Entry compared to others that already exist and are in general use.
4. Design / Fundability – The likelihood that the solution presented in the Entry will do well with investors by exhibiting a level of mass-market appeal, including patients and providers, that will lead to investor interest. This often relates to the design of a solution as well as the market validation crowdfunding can provide which in turn leads to investor interest.
5. Scalability – The likelihood that a solution as explained in the Entry could possibly become a worldwide solution with a reasonable time frame. For example, some ideas are likely to fail because they are too complex or too expensive.
6. Affiliation – whether the Finalist is affiliated with (i) an academic medical training center or (ii) applied informatics program at the time of Entry.
7. Adherence to Theme and Official Rules – The degree to which the Entry meets or exceeds requirements.
All scoring is final at the sole discretion of the Judges subject to review only by Sponsors.
NOTICE TO FINALISTS: All Finalists will be notified via email at the email address provided on the Application Form at least one week prior to Nov. 3, 2018. If the potential Finalists do not respond according to the notification’s or Sponsors' instructions; or if the Finalists or potential Finalists fail to comply with these Official Rules, participation may, in Sponsors' sole discretion, be forfeited and an alternate Finalist may be selected (time permitting) based on the original Criteria. As a condition of further participation, Sponsors may require each Finalist (including each individual member of a Team) to complete, sign, notarize (if applicable), and return, without alteration and in the form presented by Sponsors, an Affidavit of Eligibility and Liability/Publicity Release form (unless prohibited by law), and tax documents (i.e. W-9), and other documents (“Required Documents”) any or all of which may require the potential winner to provide his or her Social Security Number, and a copy of a government-issued identification or number therefrom, within 48 hours of the notification email being sent. Any Finalist not returning the Required Documents within 48 hours will be disqualified and will have their status as a Finalist rescinded. If the notification is returned as undeliverable, or if a Finalist is determined to be ineligible or has not complied with these Official Rules, that Finalist will be disqualified. Time-permitting, another Finalist may be selected for each disqualified Finalist and notified according to the procedures described herein.
Phase II Live Pitch
For each Finalist Entry, the individual Finalist or one (1) or two (2) representative members of the applicable Participant Team or entity for the Finalist Entry must give a live pitch on stage in front of a crowd and the Pitch Judges (defined below) at the AMIA National Conference #AMIA2018 in San Francisco, CA currently scheduled to take place on Nov. 5th, 2018. (“Phase II”). All Finalists must participate in Phase II in person in order to be considered for prizes.
Up to five (5) Finalists will be Selected.
Each Finalist will be given the same number of minutes, generally five (5) minutes, to speak live to a panel of Judges selected by Contest Entities in their sole discretion (“Pitch Judges”) and the same number of minutes, also generally nine (9) minutes, for questions and answers from the Pitch Judges (collectively, “Pitch”).
Finalists with representatives unwilling or unable to travel to San Francisco, CA to be present for the Pitch will be disqualified.
Judging During Phase II (Finals)
The Pitch Judges will score each Pitch based on the Criteria stated above (Clinical Benefit Potential, Feasibility, Innovativeness, Design / Fundability and Scalability), assigning between one and five points for each Criteria and these scores will be averaged.
The three (3) Finalists with the highest scores in the AMIA Pitch IT Contest will be eligible to receive the MedStartr Acceleration Program Prize (“MedStartr Prize Recipient”, and together with the Finalists, collectively the “Prize Recipients”). In the event of a tie, the Finalist with the higher score in the “Potential Impact of Innovation” Criterion will be selected. If there is still a tie, the Finalist with the higher score in the “Feasibility” Criterion will be selected. If there is still a tie, the Pitch Judges will re-judge the “Potential Impact of Innovation” of the Criterion on a scale of 1 to 100 and the Finalist with the higher score will be selected.
AMIA / LOF, LLC Prizes
UP TO FIVE (5) FINALIST PRIZES: Each Finalist Prize shall consist of an opportunity to attend the AMIA 2018 Annual Symposium #AMIA2018 scheduled to occur in San Francisco, CA on November 3-7, 2018 (the “Symposium”) including up to two (2) exhibit-only tickets/admittance for up to two (2) Pitch Representative(s) to attend the Symposium, an opportunity to present the Finalist’s innovation before a live audience in a pitch of up to five (5) minutes to a panel of Investors prepared to invest between $5,000.00 and $12,500.00 to a successful pitch for the purpose of funding development of the innovation and subject to additional restrictions, followed by up to ten (10) minutes for question and answer period from the panel and audience. Selection of successful pitches is in Investors’ sole discretion and Investors are not obligated to select or fund any pitches. ARV of each Finalist Prize: $8,000.00.
UP TO THREE (3) MEDSTARTR ACCELERATION PROGRAM PRIZES: The Finalists with the three highest scores based upon MedStartr’s proprietary and confidential metrics will be notified and announced on approximately Nov. 5th, 2018, and will be granted access to the MedStartr Acceleration Program provided that the MedStartr Prize Recipient first executes/signs an agreement with MedStartr Venture Fund I regarding Sponsors' investment. The terms of said investment are variable based upon the current development of the Finalist’s company. In general, investment will be made in return for a small stake (2-6%) of Founder’s Equity and pro rata rights to invest in up to 15% of the next round of funding OR investment based upon recent previous funding rounds for later stage companies. If an Applicant chooses not to enter into said agreement with Sponsor, the MedStartr Prize Recipient will forfeit any prize funding and access to the MedStartr Acceleration Program (MAP). The Applicant may still be considered a Winner of the challenge and may receive prizes and partnerships from co-sponsors of the contest at the discretion of the other co-sponsors.
All potential MedStartr Prize Recipients will be reviewed for investment appropriateness by the Sponsors. In the event that terms cannot be arrived at that are mutually agreed upon by the Sponsors and the Applicant, prizes may be allocated to another finalist. Results of the on stage Phase II Pitch Contest is not a guarantee of investment.
* Note: for later stage companies, additional investment options will be made available.
Pitch Contest Winners that do not agree upon terms with the Sponsor(s) for investment will not be eligible for prize packages or investment.
Symposium registration is subject to availability, venue capacity, age, and other restrictions. Selection of Symposium exhibit location is in Contest Entities’ sole discretion. If winner is unable or unwilling to attend Symposium on the date or in the location selected, the prize will be forfeited and time-permitting may be awarded to an alternate winner. Each prize winner is solely responsible for all other expenses not specifically set forth herein, including but not limited to meals, lodging, surcharges, service charges, personal charges, security fees, shipping and handling, taxes, transportation (ground and airfare), travel and other insurance, souvenirs and other incidentals and items of a personal nature. DO NOT ENTER THE PROMOTION IF YOU ARE NOT PREPARED TO PAY FOR FOOD, LODGING AND TRAVEL TO/FROM THE SYMPOSIUM. Prizes consist of only the items specifically listed as part of the prize. Prize details not specified herein shall be determined solely by Contest Entities. Prizes are awarded “as is” with no warranty or guarantee, either express or implied. Contest Entities are not responsible for lost, mutilated or stolen Symposium registrations. Contest Entities are not responsible if the Symposium is delayed, postponed or cancelled for any reason, or for issues arising from the operation and management of the Symposium, in which event the prize is forfeited in its entirety and no substitution will be provided except as in Contest Entities’ sole discretion. In the event the Symposium is cancelled or postponed, Contest Entities will have no obligation to award compensation in lieu thereof. ARV of each prize as stated above. Actual value may vary. Contest Entities are not responsible for and winner will not receive any difference between the actual value and ARV of a prize. In the event that an insufficient number of eligible entries are received to award all available prizes, Contest Entities are not obligated to award remaining prizes and no additional random drawings will take place. Prizes are non-transferable and no substitution will be made except as provided herein at the Contest Entities’ sole discretion. Contest Entities reserve the right to substitute a prize for one of equal or greater value if the designated prize should become unavailable for any reason. The Contest Entities reserve the right to cancel or postpone the Promotion if the Promotion becomes impossible or commercially unreasonable to administrate. Winner(s) are responsible for all taxes and fees associated with prize award, receipt and/or use. Failure to attend Symposium, use exhibit space, or present pitch does not relieve winner of his/her tax obligations associated with acceptance of a prize.
AMIA Promotion winnings will be reported to the Internal Revenue Service and winner can expect to receive a 1099 tax form for prizes which total more than $600.00 for the year. Odds of winning a prize depend on the number of eligible entries received during the Promotion Period. Total ARV of all AMIA prizes: $30,000.00. Limit one (1) AMIA prize per Participant.
GENERAL INFORMATION: Participation is subject to all federal, state and local laws and regulations. Void where prohibited or restricted by law. Each Participant is responsible for checking applicable laws and regulations in Participant’s jurisdiction before participating in the Program to make sure that Participant’s participation is legal. Entry into the Program does not constitute Entry into any other program, contest or promotion, including, without limitation, other similar programs or promotions offered by Contest Entities. Participant is responsible for abiding by Participant’s employer's policies regarding participation in the Program. Contest Entities disclaim any and all liability or responsibility for disputes arising between Participant and Participant’s employer related to the Program.
LIMITATION OF LIABILITY: BY PARTICIPATING IN THE PROGRAM, YOU AGREE TO RELEASE, INDEMNIFY (i.e., DEFEND AND/OR REIMBURSE) AND HOLD HARMLESS CONTEST ENTITIES FROM AND AGAINST ANY INJURIES, LOSSES, DAMAGES, CLAIMS, ACTIONS AND ANY LIABILITY OF ANY KIND RESULTING FROM OR ARISING OUT OF YOUR PARTICIPATION IN OR ASSOCIATION WITH THE PROGRAM INCLUDING PREPARING FOR, PARTICIPATING IN, AND/OR TRAVELING TO OR FROM ANY PROGRAM-RELATED ACTIVITY (HOWEVER (BUT ONLY IF REQUIRED BY LAW IN YOUR JURISDICTION), THIS RELEASE, HOLD HARMLESS, AND INDEMNIFICATION COMMITMENT DOES NOT APPLY TO CASES OF FRAUD OR BODILY INJURY OR LOSS OF LIFE OR TO THE EXTENT THAT ANY DEATH OR PERSONAL INJURY IS CAUSED BY THE NEGLIGENCE OF SPONSORS OR A THIRD PARTY, WHERE LIABILITY TO THE INJURED PARTY CANNOT BE EXCLUDED BY LAW). CONTEST ENTITIES ARE NOT RESPONSIBLE FOR ANY MISCOMMUNICATION SUCH AS TECHNICAL FAILURES RELATED TO COMPUTER, TELEPHONE, CABLE, AND UNAVAILABLE NETWORK OR SERVER CONNECTIONS, RELATED TECHNICAL FAILURES, OR OTHER FAILURES RELATED TO HARDWARE, SOFTWARE OR VIRUS, OR INCOMPLETE, LATE OR MISDIRECTED ENTRIES. ANY COMPROMISE TO THE FAIR AND PROPER CONDUCT OF THIS PROGRAM MAY RESULT IN THE DISQUALIFICATION OF AN ENTRY, TERMINATION OF THE PROGRAM, OR OTHER REMEDIAL ACTION, AT THE SOLE DISCRETION OF SPONSORS.
INTERNET: The Contest Entities are not responsible for incorrect or inaccurate Entry information whether caused by Internet users or by any of the equipment or programing associated with or utilized in the Program or by any technical or human error which may occur in the processing of the Entries in the Program. The Program is intended only for participation in the United States and shall only be construed and evaluated according to United States law. Participant should not enter this Program if Participant is not a resident (for an individual person) or booth organized and having a principal place of business (for legal entities) in one (1) of the fifty (50) United States or District of Columbia. Void where prohibited by law.
Contest Entities reserve the right, in each of their sole discretion, to cancel, modify, or suspend this Program or give no Prizes should the program fail to achieve sufficient applicants or fraud, virus, bugs or other causes beyond the control of Contest Entities corrupt the administration, security or proper function of the Program. Contest Entities are not responsible for computer system, phone line, hardware, software or program malfunctions, or other errors, failures or delays in computer transmissions or network connections that are human or technical in nature. All applicants will be notified of changes to the terms and conditions of the program.
All Participants must have a valid email address. Contest Entities reserve the right in each of their sole discretion, to disqualify any individual (and all of his or her Program Entries) who tampers with the application or judging process. Automated applications are prohibited, and any use of such automated devices will cause disqualification.
RELEASES/DISCLAIMER: Participants agree to be bound by these Official Rules and Contest Entities’ decisions. As a condition of entering, Participant(s) agree to release Contest Entities from any and all liability, loss or damage incurred with respect to the giving, receipt, possession, and/or use or misuse of any Prize.
At the time of the judging, alternate Prize Recipients may be selected. Such alternate Prize Recipient may receive a Prize if the originally selected Prize Recipient is disqualified or otherwise determined to be ineligible. If any correspondence of the Program or any Prize is returned as undeliverable, the corresponding Prize will be forfeited and will be given to an alternate Prize Recipient. Should a Prize Recipient make any false statement(s) in any document referenced above, the Prize Recipient will be required to promptly return to Contest Entities his/her Prize. Any unclaimed Prizes will be given as Contest Entities deem appropriate or retained for distribution in later contests. In the event there is a dispute of a Prize Recipient’s identity, the Prize will be given as Contest Entities deem appropriate.
Contest Entities are not responsible for errors, problems or malfunctions relating to or in connection with the Program, including without limitation, errors, problems or malfunctions which may occur in connection with the administration of the Program, the announcement of the Prizes, the processing of Entries or in any Program-related materials; or for transactions that are lost, misdirected, or fail to enter into the processing system for any reason; or are processed, reported, or transmitted late or incorrectly; or are lost for any reason, including computer, telephonic, paper-transfer, or human error, or electronic, computer, or telephonic malfunction, damage, error, omission, interruption, defect, delay in operation or transmission, or any combination thereof. Contest Entities are not responsible for electronic communications that are undeliverable as a result of any form of active or passive filtering of any kind, or for insufficient space in a person’s email account or voicemail inbox to receive email or voice messages. Contest Entities are not responsible, and may disqualify a Participant, if any contact information provided by the Participant does not work or is changed without giving prior written notice to Sponsors.
All participants understand and agree that all rights under Section 1542 of the Civil Code of California (“Section 1542”) and any similar law of any state, territory, or country that may be applicable with respect to the foregoing release are hereby expressly and forever waived. All participating participants acknowledge that Section 1542 provides that: “A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH, IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR.” The releases hereunder are intended to apply to all claims not known or suspected to exist with the intent of waiving the effect of laws requiring the intent to release future unknown claims.
All trademarks are the property of their respective owners.
PUBLICITY RIGHTS / LIMITED PRIVACY: By participating in the Program, in addition to any other rights granted herein or which may be granted in another agreement with Contest Entities, Participant hereby irrevocably (a) grants to Contest Entities the right to use Participant’s name, likeness, image and biographical information in any and all media for any purpose including, without limitation, advertising and promotional purposes relating to the Program; and (b) releases Contest Entities from any liability with respect thereto. Participant acknowledges Participant’s privacy rights will be limited by participating in the Program.
LEGAL WARNING: ANY ATTEMPT BY AN INDIVIDUAL, WHETHER OR NOT A PARTICIPANT, TO DELIBERATELY INTERFERE WITH THE OPERATION OF THE PROGRAM, IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND THE CONTEST ENTITIES RESERVE THE RIGHT TO SEEK DAMAGES AND DILIGENTLY PURSUE ALL REMEDIES AGAINST ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT PERMITTED BY LAW. WITHOUT LIMITING THE FOREGOING, PARTICIPANTS FURTHER AGREE THAT CONTEST ENTITIES SHALL NOT BE LIABLE FOR ANY DAMAGES, LOSSES, COSTS OR EXPENSES, OF ANY KIND, ARISING FROM OR RELATED TO CIRCUMSTANCES BEYOND THE REASONABLE CONTROL OF CONTEST ENTITIES, INCLUDING BUT NOT LIMITED TO ACTS OF GOD, ACTS OF GOVERNMENT, ACTS OF TERROR, ACTS OF WAR, CIVIL UNREST, LABOR SHORTAGES AND/OR STRIKES, EVEN IF ANY ONE OR MORE OF THE CONTEST ENTITIES WERE AWARE OF THE POSSIBILITY OF ANY SUCH EVENTS OCCURRING.
NO OBLIGATION: You acknowledge that multiple Participants may submit Entries that contain concepts, ideas, innovations or technologies similar to your Entry and that Contest Entities, its subsidiaries and business partners may already be investigating or developing solutions or business activities that are related or similar to those that you disclose in your Entry. You acknowledge and agree that Contest Entities’ action with respect to another Entry, even if similar to your Entry, shall not create in Contest Entities any liability to you or others. Further, Contest Entities are not and shall not be restricted in any way from pursuing, developing, or commercializing, in any way that Contest Entities sees fit, independent of you and at Contest Entities’ sole discretion, any technology that is created independent of your Entry. For the avoidance of doubt, you acknowledge that Contest Entities are not obligated to take any action whatsoever with regard to your Entry. By entering the Program, you waive all rights to seek injunctive or equitable relief, or to claim punitive, incidental or consequential damages, or attorneys’ fees.
ARBITRATION: EXCEPT WHERE PROHIBITED BY LAW, AS A CONDITION OF PARTICIPATING IN THIS PROGRAM, PARTICIPANT AGREES THAT: (1) ANY AND ALL DISPUTES, CLAIMS AND CAUSES OF ACTION ARISING OUT OF OR CONNECTED WITH THIS PROGRAM, INCLUDING ANY PRIZES GIVEN, SHALL BE RESOLVED INDIVIDUALLY, WITHOUT RESORT TO ANY FORM OF CLASS ACTION, AND EXCLUSIVELY BY FINAL AND BINDING ARBITRATION UNDER THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION AND HELD AT THE AAA REGIONAL OFFICE NEAREST THE PARTICIPANT; (2) THE FEDERAL ARBITRATION ACT SHALL GOVERN THE INTERPRETATION, ENFORCEMENT AND ALL PROCEEDINGS AT SUCH ARBITRATION; (3) ANY AND ALL CLAIMS, JUDGMENTS AND AWARDS WILL BE LIMITED TO ACTUAL THIRD-PARTY, OUT-OF-POCKET COSTS INCURRED (IF ANY) NOT TO EXCEED TEN DOLLARS ($10.00), BUT IN NO EVENT WILL ATTORNEYS’ FEES BE AWARDED OR RECOVERABLE; AND (4) JUDGMENT UPON SUCH ARBITRATION AWARD MAY BE ENTERED IN ANY COURT HAVING JURISDICTION.
CHOICE OF LAW: All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of Participant and Contest Entities in connection with the Program, shall be governed by, and construed in accordance with, the substantive laws of the State of Illinois without giving effect to any choice of law or conflict of law rules (whether of Illinois or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than Illinois.
SPONSORS: LOF, LLC., MedStartr Venture Partners, LLC, and American Medical Informatics Association, Inc.
ADMINISTRATOR: MedStartr, Inc., 25 West 39th Street, New York, NY 10018.
Winner List: For the names of the prize winners of prizes with values greater than $25.00, send a self-addressed, stamped envelope by December 8, 2018 to: 191 N. Wacker Dr., Ste. 3700, Chicago, IL 60606-1698.
References to third parties in connection with the Program and/or third-party websites or services are for reference and identification purposes only and not intended to suggest endorsement, sponsorship or affiliation with Sponsors or the Program.